ATTENDANCE OFFICE

Attendance office - (480)634-8250 
Tom White, Dean of Students - (480) 634-8228 | deans@ndpsaints.org
Fax - (480)634-8299

ATTENDANCE POLICY

If your child is absent: Call the Attendance Office at (480) 634-8250 OR email the Attendance Office at attendance@ndpsaints.org each day the student is absent.

If your child needs to leave school early for any reason:

• A note must be turned in to the Attendance Office at the beginning of the school day, OR parents can email the Attendance Office, OR the parent may call the Attendance Office so the student can be given an Early Dismissal slip. If you obtain a last minute appointment, please call ahead so we can get the student out of class. If we do not receive a note or phone call ahead of time, you may need to wait until the end of the period to check your student out.
• If the student needs to leave for a medical reason, he/she must bring a medical note to school upon return from his/her doctor/dentist on the doctor’s letterhead.
• If anyone other than a parent or guardian is picking up a student from school early, the school must have written permission from the parent or guardian for another person to pick up their child, even if the other person is a relative or is listed in the emergency contact information.
• Students may not leave school early with other students, other students’ parents, or anyone else without written permission from a student’s parent or guardian.
• If students are ill, they should go to the nurse. Students should not call their parents to come to school and pick them up.

If your child arrives at school or logs in to virtual classroom after 8:00 a.m.:

The student must provide a note from his/her parent regarding the tardy, OR parent must call the Attendance Office or Dean of Students regarding the tardy, OR parent must accompany student to the Attendance Office and sign him/her in, OR student must have a doctor’s note.

Legitimate reasons for approved absences include:

• Personal illness or injury 
• Doctor/dentist/physical therapy appointment that cannot be made before or after school (accompanied by a doctor’s note).
• Serious family illness or a death in the family.
• Representing the school at school-sponsored activities.
• Prior approval of Administration.

Excused Absences

• Call required
• Parents must call the Attendance Office by 8:00 a.m. each day the student is absent.
• To be admitted to class upon returning to school after being absent the previous school day, students must present a written note, explaining the absence, signed by the parent or guardian to the Attendance Office by 7:35 a.m.

Please list all of the following on the note:

• Student’s full name and grade.
• Date(s) of absence(s).
• Reason for absence(s).
• Parent’s printed name and telephone number where a parent may be contacted if the note needs to be verified.
• Parent’s signature.

This note is required in addition to the required phone call(s) to the Attendance Office in order for a student to be admitted to class. Students who do not bring this note will be issued a detention unless the note is received by the end of the day.

If you know ahead of time your student will miss school for any reason, please have them fill out a Request for Pre-Arranged Absence form and return it to the Dean’s Office at least two school days prior to the student’s absence. This form can be found at the NDP website under the Parents/Office of the Dean section, or you can obtain a form from the Attendance Office. For more information on Attendance, please see the NDP 2019-20 Student/Parent Handbook

To minimize the number of people on campus please send your student to school prepared for the day. If a student forgets an important school-related item, parents may drop it off in the office following these procedures:

• Items must be delivered BEFORE 9:50 a.m.
• Items must be clearly marked with students first and last name
• Items must be school-related (No coffee, or other beverages)
• Items must be placed on the shelving provided in the front office (No, passing over fences)
• Items needed for after school activities may be dropped off after 2:30 p.m. directly to the student
• Items left overnight will be discarded

For the protection of our students and our commitment to providing a safe learning environment, NDP randomly drug tests all students. Please see our student/parent handbook for more information about our drug testing policy and how we keep NDP a drug-free zone.

IMMUNIZATIONS

Arizona state law mandates that all students enrolled in any school must provide documentation of all required immunizations before the student is allowed on campus. See the Guide to Arizona Immunizations Required for School Entry.

Students who cannot provide this information are required to have a signed Exemption Form on file. 

PHYSICALS

A physical exam performed and signed by a licensed health care provider is mandatory for ALL students new to NDP.

NOTE TO ATHLETES: Due to COVID-19, the AIA is waving the annual physical rule for athletes who have a 2019-20 physical on record with the school they are attending in 2020-21 and they meet certain requirements. There are many exceptions to this exemption, so please read the information posted at https://www.ndpsaints.org/athletics/clearance-and-registration before tryout dates. Student-Athletes new to NDP must obtain a new physical and create a FamilyID account here https://www.familyid.com/notre-dame-preparatory-high-school arizona. This task must be completed to be cleared prior to the first tryout for athletes.

MEDICATIONS

The nurse is not permitted to administer any medication to students without written authorization from the parent/guardian. This includes acetaminophen, ibuprofen, Tums, cough drops and antibiotic creams. Diocese policy prohibits the nurse from providing or dispensing any medications without written permission from the student's parent or guardian. Medications must be brought to the Health Office in the original sealed and labeled container. All medication must be accompanied by a signed Medication Form in order for medication of any kind to be administered by Health Office personnel. A new form must be completed and signed each school year.

ILLNESS/INJURY

Any student who feels the need the visit the Health Office for any reason, must obtain a written pass from their teacher. If it is deemed necessary for the student to be dismissed from school for health reasons, arrangements must be made through the Health Office. NO student will be released without parent/guardian permission. The following conditions warrant a student being dismissed: vomiting, fever over 100-degrees, rash of unknown origin, undiagnosed pink eye, or injuries requiring more extensive evaluation. 

PRE-EXISTING CONDITIONS

Parents of students with pre-existing health conditions must contact the Health Office to inform the staff of specific action plans. An Inhaler Self-Carry Release or Epipen Self-Carry Release form must be on file before the start of school. Any other conditions such as diabetes, asthma (requiring a nebulizer treatment), or any other special health needs must be discussed with the nurse in the Health Office before the start of school or when the condition is diagnosed. 

Contact the Nurses Office with any questions or concerns, nurse@ndpsaints.org, (480) 634-8255.

Notre Dame Prep offers two student lots for parking. Students with parking permits may park only in their assigned parking spots. Parking lots are located along Saints Way. Students and parents should review the Student/Parent Handbook for guidelines on driving and parking in campus parking lots. There is absolutely no street parking near campus. Click here to purchase our parking permit.

NOTE: Our Pick-Up and Drop-Off traffic flow directions have changed! Starting in 2020-21, *all traffic on Loop Road will be one-way from North to South in the morning and afternoon (see diagrams below).

• All students who drive themselves and need to park in one of our student lots SHOULD USE THE RIGHT LANE
• All parents who are dropping students off or picking them up SHOULD USE THE LEFT LANE
• All drivers exit campus near the baseball field for turning onto 98th street

  • drivers in the left lane MUST turn left

  • drivers in the right lane MUST turn right

• The traffic lanes will be monitored by staff and security

• Please drive safely, obey the speed limit and follow the directions given by our security staff

• The parking lot gates will be locked at 9:50 a.m. Students arriving or leaving after that will need to call security  at 480-634-8366 to let them through

*Pending Fire Department approval