ATTENDANCE POLICY

If your student will be absent, require a late arrival or require an early release, please fill out and submit the ATTENDANCE FORM.

If you have questions:
ATTENDANCE OFFICE – attendance@ndpsaints.org
THOMAS WHITE, DEAN OF STUDENTS – (480) 634-8228 or twhite@ndpsaints.org
FAX – (480) 634-8299

There is no longer an Attendance Office. Please use the Attendance Form for all attendance related issues or contact Dean White with any questions about your student's attendance. 

Students may NOT complete the Attendance Form. It must be completed by a guardian or parent, no matter if the student is 18 years old. 

If your student needs to leave school early or will be arriving late to school for any reason:

1) The Attendance Form must be submitted as soon as possible as students will be escorted to the office or to their car by security or Dean White for safety and security purposes. Students will not be permitted to leave their class otherwise.

2) If the student needs to leave for a medical reason, he/she must provide a medical note to school upon return from his/her doctor/dentist on the doctor’s letterhead. This can be an email or scan from the doctor's office. Until a note is provided, the absence will not be medically excused.

3) If anyone other than a parent or guardian is picking up a student from school early, the school must have that person listed as an emergency contact or written permission from the parent or guardian for another person to pick up their child, even if the other person is a relative.

4) Students may not leave school early with other students, other students’ parents, or anyone else without written permission from a student’s parent or guardian.

5) If students are ill, they should go to the nurse. Students should not call their parents to come to school and pick them up.

6) Students must report to campus by 9:50 am. Students will not be allowed on campus after that time.

7) If a student leaves campus for any reason, he or she will not be allowed to return for the remainder of the day.

Pre-Arranged Absences:

If you know ahead of time your student will miss school for any reason, parents must fill out the Attendance Form and submit it at least two school days prior to the student’s absence.

If a student is going to be missing Mass, Reconciliation, Adoration, a House meeting, or an assembly, the student will be required to fill out the attendance form and have it approved by the Dean's Office.

For more information on attendance, please see the NDP 2020-21 Student/Parent Handbook.

On Campus

• Dress Code/Uniform Reminders
  • Skirts must be to the knee
  • Shorts or skirts cannot be rolled
  • Shorts must be no more than 3 inches from the knee
  • Hair
    • Boys hair must not touch their eyebrows, ears, or collars
    • Boys and girls hair must be in compliance (i.e. not extreme)
• No Deliveries
• Late Arrival/Early Release Protocol
  • Early Release
    • ​​​​​​If you are picking up your student, please submit an attendance form at least one hour before pickup
    • If your student is driving his/herself, the student will be escorted to his/her vehicle after signing out with security
    • Return to your car and wait for your student to be escorted to your vehicle
    • Go inside and sign out your student
    • Park in a 10-minute spot(s) right outside the front office 
  • Late Arrival:

    • If not driving themselves, the front desk will contact security for an escort to class

    • If driving themselves and need to park, the front desk will contact security

    • Students will check-in at the front desk and get their temperature taken

    • Students will be allowed to arrive on campus late until 9:50 a.m.

    • If you are picking up your student, please submit an attendance form at least one hour before pickup

    • Park in a 10-minute spot(s) right outside the front office 

    • Go inside and sign out your student

    • Return to your car and wait for your student to be escorted to your vehicle

    • If your student is driving his/herself, the student will be escorted to his/her vehicle after signing out with security

• SelfieID

  • ​​​​​​​​​​​​​​Please complete the process by submitting a photo for approval

  • Take screenshot of ID for easier access and usage

  • Make sure ID is easily scanned by Cafeteria staff

Virtual/Online Norms

• Setting

  • Ensure your desk setup is conducive to learning and not full of distractions

  • Students may not be on their bed or in their bathroom
     

• Video/Audio

  • Camera must be on and student must be seen

  • Social Media Policy applies when on our network

  • Join classes on mute
     

• Uniform/Dress Code

  • Spirit Wear/Dress Code for shirts

  • Dress Code otherwise applies
     

• Restroom Break

  • Please use break times to use the restroom

  • If needed otherwise, please utilize the chat option to message your teacher
     

• Social Media Policy: When learning online, students cannot record and post any virtual meetings or classes on Notre Dame Preps systems or devices.

Political Activities/Signage on Campus or Virtually

Notre Dame Catholic Preparatory encourages all students and staff to participate in political activities. Participating in these activities must be conducted on the employee’s own time. As students, we want your education to be as free from stress as possible. It is great if you are interested and invested in the election process. We only require that while on campus, online, or active in our community, you avoid any political referencing that could cause division or anxiety. ​​​​​​​

For more information on attendance, please see the NDP 2020-21 Student/Parent Handbook.

Our students' safety is a top priority for us. We conduct various safety drills throughout the school year so that all students and staff know what to do in case an emergency does happen. You probably remember safety drills from your time in school. In addition, we have developed plans to become better prepared to respond to a variety of other emergencies. We believe that by establishing, communicating, and then practicing the plans we will be able to manage difficult situations more effectively.

During the months of school, we will be having various emergency drills to help prepare our students and staff. We will practice for a fire and lockdown, as is customary. As much as is possible, please discuss these drills with your student(s) in an appropriate way that they understand the importance of practicing for an actual emergency.

Please read the directions below about how you can check on your child in the event of an actual emergency. Please keep that information handy at home or on your phone so that if an actual emergency does occur you will know how to respond.

While we do not like the idea of having to be prepared for these kinds of unfortunate situations, we want to be ready to do whatever it takes to keep everyone safe.

If you have any questions about this matter, please feel free to contact our dean of students Tom White at any time.

 

Update: On Tuesday, September 28, 2020 we practiced our lockdown drill and fire drills. Even though we had half the students on campus and construction occurring, staff and students did an excellent job of listening to instructions and following protocol. 

Notre Dame Preparatory Emergency Preparedness

Please keep this information handy at home as, if an actual disaster does occur, every parent must know how to respond. Your cooperation will be essential in the following ways:

How to Check on Your Child

1. DO NOT call the school. Telephone lines must be kept free for outgoing calls to emergency personnel. In a citywide emergency, telephone lines may be busy and totally unavailable.
2. Listen to the local radio stations.
3. Monitor your email and phone for alerts from the school as well as Canvas.

How to Pick Up Your Child in the Event of a Real Disaster

1. Instructions for picking up children will be made available through the media. In some cases, the students may be evacuated from the school grounds. The only way you will know where to pick them up is by information via email or phone messaging.
2. In most cases, the school will be locked during and immediately following a crisis. No one, other than emergency personnel, will be allowed to enter until it is determined that conditions are safe.
3. When it is safe to release students, there will be a reunification plan. Parents need to be prepared to check in at the reunification gate with identification. Students will not be released to anyone other than their parent unless we have written consent by the parent. This may seem inconvenient; however, we have learned that it can become very difficult to be aware of the whereabouts of every child if children are sent with a neighbor or friend without the knowledge of their parent.

 

For the protection of our students and our commitment to providing a safe learning environment, NDP randomly drug tests all students. Please see our student/parent handbook for more information about our drug testing policy and how we keep NDP a drug-free zone.

IMMUNIZATIONS

Arizona state law mandates that all students enrolled in any school must provide documentation of all required immunizations before the student is allowed on campus. See the Guide to Arizona Immunizations Required for School Entry.

Students who cannot provide this information are required to have a signed Exemption Form on file. 

PHYSICALS

A physical exam performed and signed by a licensed health care provider is mandatory for ALL students new to NDP.

NOTE TO ATHLETES: Due to COVID-19, the AIA is waving the annual physical rule for athletes who have a 2019-20 physical on record with the school they are attending in 2020-21 and they meet certain requirements. There are many exceptions to this exemption, so please read the information posted at https://www.ndpsaints.org/athletics/clearance-and-registration before tryout dates. Student-Athletes new to NDP must obtain a new physical and create a FamilyID account here https://www.familyid.com/notre-dame-preparatory-high-school arizona. This task must be completed to be cleared prior to the first tryout for athletes.

MEDICATIONS

The nurse is not permitted to administer any medication to students without written authorization from the parent/guardian. This includes acetaminophen, ibuprofen, Tums, cough drops and antibiotic creams. Diocese policy prohibits the nurse from providing or dispensing any medications without written permission from the student's parent or guardian. Medications must be brought to the Health Office in the original sealed and labeled container. All medication must be accompanied by a signed Medication Form in order for medication of any kind to be administered by Health Office personnel. A new form must be completed and signed each school year.

ILLNESS/INJURY

Any student who feels the need the visit the Health Office for any reason, must obtain a written pass from their teacher. If it is deemed necessary for the student to be dismissed from school for health reasons, arrangements must be made through the Health Office. NO student will be released without parent/guardian permission. The following conditions warrant a student being dismissed: vomiting, fever over 100-degrees, rash of unknown origin, undiagnosed pink eye, or injuries requiring more extensive evaluation. 

PRE-EXISTING CONDITIONS

Parents of students with pre-existing health conditions must contact the Health Office to inform the staff of specific action plans. An Inhaler Self-Carry Release or Epipen Self-Carry Release form must be on file before the start of school. Any other conditions such as diabetes, asthma (requiring a nebulizer treatment), or any other special health needs must be discussed with the nurse in the Health Office before the start of school or when the condition is diagnosed. 

Contact the Nurses Office with any questions or concerns, nurse@ndpsaints.org, (480) 634-8255.

Notre Dame Prep offers two student lots for parking. Students with parking permits may park only in their assigned parking spots. Parking lots are located along Saints Way. Students and parents should review the Student/Parent Handbook for guidelines on driving and parking in campus parking lots. There is absolutely no street parking near campus. Contact Dean White to purchase our parking permit.

NOTE: Our Pick-Up and Drop-Off traffic flow directions have changed! Starting in 2020-21, *all traffic on Loop Road will be one-way from North to South in the morning and afternoon (see diagrams below).

• All students who drive themselves and need to park in one of our student lots SHOULD USE THE RIGHT LANE

• All parents who are dropping students off or picking them up SHOULD USE THE LEFT LANE

• All drivers exit campus near the baseball field for turning onto 98th street

  • drivers in the left lane MUST turn left

  • drivers in the right lane MUST turn right
     

• The traffic lanes will be monitored by staff and security

• Please drive safely, obey the speed limit, and follow the directions given by our security staff

Loop Road Gate Times

Monday/Thursday 

• 7:00 a.m. - 8:10 a.m.: Loop Road is open for drop off and student parking 
• 8:15 a.m.: Loop Road closed 
• 8:45 a.m. - 9:15 a.m.: Loop Road will be open for those students who have 1st Period Free
• 2:15 p.m.: Loop Road will open for pick up and student drivers to leave

Tuesday/Friday

• 7:00 a.m. - 8:10 AM: loop road is open for drop off and student parking 
• 8:15 a.m.: loop road will be closed
• 12:35 p.m. - 1:30 PM: loop road will be open for those students who have 8th Period free
• 2:15 p.m.: loop road will be open for pick up and student drivers to leave

If you have questions or concerns, please contact security at 480-645-5002 (mobile).

Parent Reminders

Pick up and Drop off 

• There is no pickup and drop off on 98th Street or on Paradise Road

• On Loop Road, please pull forward when possible to help with congestion

• All students are released at 2:35 p.m. and traffic clears out at 2:50 p.m.

• If you arrive around 2:45-2:50 p.m., pick-up will be a breeze

Early Release

• If you are picking up your student, please submit an attendance form at least one hour before pickup
• Park in a 10-minute spot(s) right outside the front office 

  • Go inside and sign out your student

  • Return to your car and wait for your student to be escorted to your vehicle

  • If your student is driving his/herself, the student will be escorted to his/her vehicle after signing out with security

Students with a Late Arrival:

• Students will be allowed to arrive on campus late until 9:50 a.m.

• Students will check-in at the front desk and get their temperature taken

• If driving themselves and need to park, the front desk will contact security

• If not driving themselves, the front desk will contact security for an escort to class